Your team will benefit from centralization.
The most obvious advantage of pulling together as much of your team’s collaboration as possible into a single platform is that all of the information you’ll need at any given moment will be in one place.
Instead of using one tool to review the team’s calendar, another to upload a file or make notes on a shared document, another to monitor a colleague’s progress on a specific task, and still another to send a quick note to your team, you should be able to manage this entire collaboration effort using a single tool.
And this is why we built Glip.
Your team will benefit from having a permanent, easy-to-search record of everything associated with the project.
Let’s say it’s been a few months since your team built that set of awesome sales-enablement materials for your launch. Your team was using Glip to collaborate, so the entire project—every file attached, every team messaging note sent, every helpful link pasted in, every subtask tracked, and a record of every teammate involved—is all stored under “Product Launch Sales Tools.”
(By the way, one of the benefits of using Glip for your team messaging and collaboration is that even the free version gives you an unlimited number of file attachments, an unlimited amount of team messaging chats, and the ability to invite as many colleagues to the platform as you’d like.)
Now you’re helping out with a similar project, and you remember one of your teammates on the earlier “Sales Tools” project found a great industry report as background information.
You could really use that report now, and you’re in luck. Because your teammate attached the document to the Glip project, you’ll be able to find it in seconds by popping that project open. You can search for it by the file’s name, the project it was associated with, the name of the teammate who attached it, or by date.
Your team will benefit from saving time.
Have you ever searched your computer for a file, or a link, or an image—one you really needed—but couldn’t find it?
You knew it was on your computer somewhere, but you couldn’t remember if it was on your hard drive, in an old email someone sent you, or maybe in one of your cloud storage apps.
This happens after team projects all the time. Because the team is constantly coming up with ideas, sending each other helpful materials, and generating new content while they’re all in project mode, everything is flying all over the place at a rapid pace. Some ends up in the cloud, some in your email archives, some maybe even in text messages on your phone.
And then, when the project is over and everyone on the team is off doing different things, you need something a teammate managed to dig up during the project, and you have no idea where it is.
But what if you knew exactly where it was the instant you realized you needed it, because everything your team contributed to the entire project was stored in the same place? How much time would that save you?
Of course, this is only one way you and your team can save time with an all-in-one team messaging and collaboration platform like Glip. You’ll also save massive amounts of time by not having to constantly jump from one collaboration app to another, and enter the same information in more than one tool. Such needless extra steps often take just a few minutes at a time, so they’re easy not even to notice. But they add up.
If you’re using the different-tool-for-every-part-of-the-project approach, and you complete a task—let’s say drafting a short document—well, now you’ve got some work to do. You’ll have to upload the document to your team’s file-sharing folder. Then you’ll have to go into your shared calendar and make a note that you’ve completed the draft. Then you’ll have to pop open your team’s project management tool and update your status from “in progress” to “submitted for review.” And then you’ll probably also go to your email and craft a message to the teammates who need to review the document and let them know it’s ready.
But with an all-in-one team messaging and collaboration app like Glip, you can get all of that done—attach your file, give the team permission to edit or annotate, update the tracking tool and calendar, shoot your team a message—in the same place.