Shared team calendar software for group collaboration

The fully integrated team calendar 

With most team collaboration apps, even the good ones, you’ll still need to go somewhere else to build and track a team calendar. That means you have to leave your collaboration workspace whenever you want to add an important event to your team’s schedule or check to see what the team already has set for the coming days or weeks. And frankly, that missing shared calendar is a pretty big oversight for anything calling itself a “team collaboration app,” don’t you think?

We thought so too. That’s why Glip built a team calendar right into our collaboration workspace and made it a fully integrated part of everything else you and your team can do in our platform.

team calendar

Clever team calendar features

Glip’s team calendar is so robust and easy to use that we’re betting you’ll find all sorts of creative ways to use it to work more seamlessly with your team and boost everyone’s productivity. To help give you some ideas, though, see below for a few of our favorite ways to use the calendar. 

The team calendar built around your natural workflow 

When we set out to build a team calendar in our online messaging and collaboration app, Glip didn’t just slap a calendar tool into the interface. We wove it into every aspect of the app itself so your team can calendar in Glip just as seamlessly as you message, manage tasks, and share files. Let us show you how.

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  • The team calendar for superior collaboration
  • Cool stuff you can do with your team calendar

The team calendar for superior collaboration

The calendar that’s woven right into your team messaging and collaboration features.

Most team messaging and collaboration apps don’t have a built-in calendar at all. That means you have to leave those apps and jump into a separate calendar app every time you want to see what’s on your team’s agenda or add a new event. (Ick!) 

And what about the few collaboration apps that do offer team calendars? Those calendars are limited because they’re not woven into the rest of the app, which means they’re not part of your natural workflow. That means you’ll find yourself having to stop what you’re doing and open the calendar feature whenever you want to view or add something to your team’s calendar. (Better, but still ick.)

When we say Glip’s team calendar is integrated into our team messaging and collaboration app, we don’t just mean that it’s another feature you can use in your Glip workspace. We mean it’s truly integrated—as in, you can actually create calendar events from just about any part of Glip, from your conversations to your task manager to a request you make within a shared file. Let’s take a look at some of the ways you can use our team calendar to make your teamwork work.

Add new task feature

Create a new calendar event right in a Glip message. 

Let’s say you’re in the middle of a real-time chat in your Glip “Office Move” team, a team you set up on Glip with the relevant people to manage the upcoming move to your company’s new headquarters. Someone in the conversation messages you to select the wall paint color by June 12 so the contractor can have it painted before your move-in date.

Because you’re in Glip, you can create new events for your team calendar right in your message thread, one for a quick get-together to review paint chips and the other for June 12, so everyone remembers that’s your deadline. You can do all of that in a few seconds without even having to leave your Glip conversation.

And as soon as you post those new events, they immediately get shared with everyone in your Office Move conversation.

View events on all or just one of your Glip team calendars. 

Finally, you can maintain as many team calendars in your Glip collaboration workspace as you need. Maybe you need one for every team you’re working with. Heck—maybe for some teams or some conversations you need more than one calendar! No problem.

Because Glip keeps your data across your calendars separate, you can see your events and tasks across all calendars in a single view, or you can just view what you’ve got scheduled one calendar at a time.

Attach files to a calendar event so your team can view and download right in Glip. 

Now let’s say someone else on your team sees the paint chip review meeting on your team’s calendar and wants to upload a set of paint samples. Because you’re using Glip’s team calendar (and not one of those icky calendars from a different collaboration app), your teammate can actually drop the paint samples file right into the event on the calendar.

Your teammate can also add a comment right in the team calendar event, like, “Check out these samples. ‘Blizzard Pearl’ seems cool, IMO.” As soon as it's posted, everyone on your Office Move team will be able to see it. And that file will always be both attached to this calendar event and searchable in everyone’s Glip workspace.

And what if you decided that you should give a few people outside your Glip Office Move team a chance to weigh in on those paint chips? No problem there either.

With just a single click, you can share the event in your team’s calendar with another team (or another person) on the Glip platform. You can invite them to join your meeting or, if they’re in another location, just give them a chance to review the paint sample file and offer their input. And yes, they can drop their comments right into the “Review paint chips” calendar event, and your whole team will see it.

Glip’s team calendar is more fully woven into our collaboration workspace than any other collaboration app’s calendar functionality you’ll find. 

Cool stuff you can do with your team calendar 

With Glip’s shared calendar, you’ll find lots of creative ways to boost team productivity.

We’ll admit a calendar isn’t the most exciting piece of tech these days. We live in the era of self-driving cars, after all, and calendars have been around for thousands of years. 

But if you’ve ever worked with a team on a complex project and your team needed to maintain a shared calendar to track the project’s important dates and events, you know how frustrating it can be. The calendar app is a separate tool from everything else your team uses to collaborate—email, messaging, file sharing, your online meeting app, etc.—so every time you need to check the calendar or add something to it, you have to leave whatever other tool you’re working in. That’s why Glip took a different approach. We built our team calendar seamlessly into every important area of our team messaging and collaboration app. In fact, Glip is really the only online team calendar that’s truly integrated into a digital collaboration workspace. Here’s why we think that’s so cool:

Use @mentions in your Glip messages to call attention to an event.

With Glip’s @mentions feature, you can direct a message to a specific person in your Glip team or conversation. That’s cool, but you can do the @mention thing with lots of apps. With Glip, though, you can also use @mention to call attention to an event on your team calendar and that will add a link to the event right in your Glip team message stream. That means your Glip teammates will be able to pop open the event and see all of its details without ever leaving their Glip conversation. Sweet, right?

Communicate and collaborate with your team right inside a calendar event.

Glip isn’t built on features; our collaboration workspace is built around the natural workflow of teams. And there’s no better way to illustrate this than with our team calendar. 

Let’s say someone on your Glip team @mentions a new meeting in your team’s chat stream which links right to the event. You click the link, pop open the event details, and you see it has an agenda file attached to it. (You can attach files to your events in Glip’s team calendar.) As you’re reading the agenda, you have a question for the meeting’s organizer.

Now, if you were using any other online team calendar, this would be the part where you would have to jump out of the app temporarily to open your email or messaging app and fire off your question there. Then you’d have to keep an eye on that messaging app waiting for an answer. But that type of app hopping is a distraction and a waste of your time.

Glip understands how teams actually work. We built communication and collaboration functionality right into the team calendar itself. So, if you have a question about the event, you can ask that question right in the event’s detail window. No firing off an email, no need to leave Glip at all. Plus, when the organizer responds to your question, everybody on the Glip team will see it, and the whole conversation thread will be stored permanently with that event and searchable anytime.

Color code your team calendar items to keep everything clear. 

Finally, if you’re managing a complex project or series of projects with a Glip team, you might have reasons to track all sorts of items on your team calendar, from tasks to meetings to important project-related milestones and deadlines.

A group of marketing coworkers, for example, might set up a Glip team to collaborate on an initiative like the rollout of their company’s new website. That might include tasks for each team member, regular team status meetings, and targeted deadlines for the project: “Draft copy,” “Complete wireframes,” “Finish QA testing,” etc.

As you can imagine, keeping all of this information on a single team’s calendar could create a lot of glazed-over eyes if the team members can’t visually distinguish among all of these different items. This is why Glip lets you color code your items in your team calendar so your team can immediately get a clear picture of upcoming events (say, coded in blue), approaching deadlines (red), and meetings on the horizon (green).

Like we said, it’s not a self-driving car, but the Glip team calendar is pretty awesome.

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