1. It's so simple anyone can start using it right away.
The first and probably the most important rule of any team productivity software is that it’s easy to use.
If you want your team to start using a new app for communicating and collaborating and for your company to get value from that app, you’ve got to make sure it’s so intuitive and simple that anyone can pop it open for the first time and quickly become a power user.
Team productivity software tools can be pretty complicated—beautiful in some cases, but not exactly intuitive or user-friendly. So, here’s our recommendation:
Think of the biggest technophobe on your team. If everyone on your team is pretty tech-savvy, then think of the biggest techno-whiner in the group. Who’s the coworker most likely to whine and complain if your new online collaboration app always takes a few extra steps to get anything done? Got that teammate in mind? Good. Now, as you’re investigating productivity software tools for your team, imagine that person. If the app feels clunky or complicated enough that they’ll resist using it or make the rest of the team miserable every time they do, look for another app.
You’ll stop your search when you get to Glip, of course, because it’s the simplest online collaboration workspace you can find. Everything the app does, team chatting, sharing files, creating calendar events, updating tasks, annotating documents, even starting a one-click video call, is easy to do and takes just a few seconds to figure out.
Honestly, it’ll probably take your coworkers two minutes to get a good handle on their Glip productivity software once they’ve opened it up for the first time. (Well, maybe four minutes if they also install the mobile app for their iOS® or Android™ device and check out how that works too.)
Even the biggest sceptics on the team will love it!
2. It consolidates (not adds to) the tools your team uses to collaborate.
This rule is key. The last thing you want when you try to introduce new productivity software is for your team to say, “No, that’ll just be another app we have to check all the time.”
Let’s say your team collaborates, like most teams do, using lots of different tools. Then someone says, “Hey, we should try this new instant messaging app. We can just keep it open all day, so if anyone on the team needs to ask a question or send an update, they can do it anytime, and the right people will see it instantly.”
The problem is this new IM tool isn’t where your team is currently spending most of its time working. Your coworkers are in different apps, reviewing shared documents, or checking up on their open tasks. When they need to communicate with the rest of the team, they send an email—not anybody’s favorite method of communicating, but it’s what everyone is used to. So, when someone adds another app to the mix, it’s more of a burden than a boost to team productivity.
Rather than adding to your team’s list of apps and tools, the right productivity software should actually help you cut that list down. With Glip, you can chat, share and store files, annotate those files, manage team calendars, track tasks, and more in one shared online workspace.
3. It works equally well in the office or on the go.
One of the main reasons to use team productivity software in the first place is to let all of your on-the-go coworkers communicate and collaborate easily no matter where they are. And if your team is like most today, we’re guessing they’re all over the place.
The “old-school corporation” era is pretty much over. We’re no longer all commuting to the big downtown headquarters every day so we can sit quietly at our desks from nine to five. Teams today consist of people who can be literally anywhere —working from home, working in the park based in the next town, or continents away. Even for those of us who share office space with our teammates, we’re not always at our desks, are we? We’re popping out for coffee or the gym. We’re jumping into impromptu meetings in the break room.
So, your team productivity software can’t just be a big, clunky desktop application your team can use only when they’re in the office. It needs to be as versatile and as mobile as your team is.
Glip’s unified collaboration workspace is designed for teams to work seamlessly together in any environment, whether it is work, home, or on the road. The app lets your team chat in real time, share files, or even have video chats no matter where anybody on the team happens to be or what devices they’re using.
In today’s mobile working culture, isn’t that what team productivity software should do?