Maintain a complete and easily searchable record of every project forever.
With Glip’s unlimited file storage, if you’re managing each project as its own Glip team, you’re also automatically creating a complete record of everything related to that project, including every version of every file your team shared on Glip. At any point during your work on the project, or afterward, anyone on your team can go into the Glip team and easily find every file anyone on the team ever uploaded.
In fact, because you have unlimited storage in your Glip workspace, you might even want to upload every file related to the project into that Glip team whether you’re collaborating with your team on it or not. This way you can use Glip as a repository for the entire history of the project.
If at any point in the future you want to find a file from that project—say, a document that you want to repurpose for a similar client project—you’ll always know exactly where to find it. You can jump right into the project’s team (which will always be there for you) and find an easily searchable list of all files attached to the conversation. Or you can search for it across your entire Glip history by team, by date range, or with other search parameters.
Oh, and one more cool thing, once you’re finished with a project and are no longer actively using that Glip team anymore, you can either continue to leave it front and center in your Glip workspace, or if you want to limit your Glip interface to only projects you’re actively working on, you can archive the team. It will always be available among your archived content, along with all files related to it, but this way you can keep your Glip workspace clear.
Quickly bring a new teammate up to speed.
Let’s say you add a new member to your team, and you want to familiarize that coworker as quickly as possible with how your team manages a client project.
If you weren’t collaborating on these projects using Glip, you’d probably have all of a typical project’s details spread out across several different apps and services. That means if you wanted to give your new teammate a complete picture of what happened from start to finish, you’d have to go digging through old email threads, old tasks relating to the project, the project’s old calendar events and deadlines, and probably several file sharing apps. What a pain!
And think about this: any messages your team texted each other are probably gone for good, so you’d never be able to include them in the full project history you’re building for the new person.
But if you were managing the project in Glip, all you’d have to do is invite your new teammate to the team you created for that project!
Just like that, your new coworker could jump in and catch up on your team’s message history, all of the files related to the project, all of the tasks the team set for itself, the calendar events associated with the project, all the shared links, comments annotated on documents, and even the emojis and animated gifs your team sent back and forth, so your teammate can get a sense of who on her new team is serious and silly.
Sounds better than sifting through your Google Drive, Dropbox, Box, and OneDrive accounts to round up all of the files related to the project, doesn’t it?